New York

Office Coordinator

We are looking for a facilities assistant to join our growing team.  The duties and responsibilities of this role are to help the Receptionist and Office Manager ensure that the New York Office runs efficiently and to maintain the office at a high standard of quality.

 

RESPONSIBILITIES:

  • Maintain general cleanliness of the office, especially in conference rooms, at reception, and all common areas
  • Maintain both kitchens, including appliance cleaning and daily maintenance; supply tracking, refilling and ordering; tidying and spot cleaning; running dishwashers, etc. 
  • Track, reorder, receive and put away all office snacks and supplies 
  • Assist in reconciling monthly corporate credit card report
  • Clean/prep desks in advance of New Hire first days
  • Assist with Event Planning, including venue research, food & beverage selection, decorating, booking, and ordering, etc. 
  • Assist Receptionist with the following tasks, as needed:
  • Manage food deliveries and set up conference rooms with any special requests from meeting organizers
  • Prepare Wi-Fi information for guests
  • Greet and manage guests upon arrival 
  • Help staff to register visitors and book conference rooms
  • Answer the main phone line and route calls internally
  • Coordinate incoming and outgoing mail, packages, etc. 
  • Backup the Receptionist and Office Manager when they are unavailable or out of office
  • Other duties as assigned

 

DESIRABLE CANDIDATES:

  • Bachelor’s degree preferred
  • 1+ years experience as an Administrative Assistant, Receptionist, or in Facilities Management
  • Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook) and MS Teams
  • Strong communication and a professional, pleasant demeanor
  • Strong organizational skills and multitasking ability
  • The ability to lift 25 pounds

 

Capstone is committed to creating an inclusive environment where we welcome people of different backgrounds. Capstone considers applications for employment without regard to all applicable protected characteristics, including race, color, religion, ethnicity, national origin, gender, sexual orientation, gender identity or expression, age, parental status, veteran status, or disability status.

 

BASE SALARY RANGE

$60,000 – $65,000 USD

Apply.

Disclaimer: This website is for informational purposes only and should not be construed as legal, tax, investment or other advice. It does not constitute an offer to sell, or the solicitation of an offer to buy, any product, security or service. Any such offer or solicitation will only be made to qualified offerees.

Unless otherwise indicated, the information contained herein is current as of the date indicated on the Website. The information herein is believed to be reliable and has been obtained from sources believed to be reliable, but no representation or warranty is made, expressed or implied, with respect to the fairness, correctness, accuracy, reasonableness or completeness of the information and opinions contained within this Website. Additionally, there is no obligation to update, modify or amend this communication or to otherwise notify a reader in the event that any matter stated herein, or any opinion, projection, forecast or estimate set forth herein, changes or subsequently becomes inaccurate.