New York

Office Coordinator

We are looking for a facilities assistant to join our growing team.  The duties and responsibilities of this role are to help the Receptionist and Office Manager ensure that the New York Office runs efficiently and to maintain the office at a high standard of quality.



  • Maintain general cleanliness of the office, especially in conference rooms, at reception, and all common areas
  • Maintain both kitchens, including appliance cleaning and daily maintenance; supply tracking, refilling and ordering; tidying and spot cleaning; running dishwashers, etc. 
  • Track, reorder, receive and put away all office snacks and supplies 
  • Assist in reconciling monthly corporate credit card report
  • Clean/prep desks in advance of New Hire first days
  • Assist with Event Planning, including venue research, food & beverage selection, decorating, booking, and ordering, etc. 
  • Assist Receptionist with the following tasks, as needed:
  • Manage food deliveries and set up conference rooms with any special requests from meeting organizers
  • Prepare Wi-Fi information for guests
  • Greet and manage guests upon arrival 
  • Help staff to register visitors and book conference rooms
  • Answer the main phone line and route calls internally
  • Coordinate incoming and outgoing mail, packages, etc. 
  • Backup the Receptionist and Office Manager when they are unavailable or out of office
  • Other duties as assigned



  • Bachelor’s degree preferred
  • 1+ years experience as an Administrative Assistant, Receptionist, or in Facilities Management
  • Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook) and MS Teams
  • Strong communication and a professional, pleasant demeanor
  • Strong organizational skills and multitasking ability
  • The ability to lift 25 pounds


Capstone is committed to creating an inclusive environment where we welcome people of different backgrounds. Capstone considers applications for employment without regard to all applicable protected characteristics, including race, color, religion, ethnicity, national origin, gender, sexual orientation, gender identity or expression, age, parental status, veteran status, or disability status.



$60,000 – $65,000 USD


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