New York

Executive Assistant


  • Providing executive-level support to department heads by managing complex calendars in various time zones, prioritizing inquiries and requests whilst troubleshooting conflicts 
  • Coordinate extensive domestic and international travel arrangements including flight/ground transportation with an in-house travel agent, and obtaining visas as well as managing any problems that may arise
  • Owning monthly expense reporting, ensuring expense reports and documentation are submitted accurately and in a timely manner
  • Serving as initial point of contact for all communication initiatives with external vendors and internal teams
  • Prepare documents and presentations for meetings, maintaining and filing documents, and coordinating and/or producing sensitive reports and analysis
  • Handle all logistical arrangements for hosted meetings including room bookings, A/V, catering and guest registration
  • Ad-hoc tasks and projects as requested (unplanned car service/hotel bookings, sending gifts, dinner reservations, lunch, coffee, etc.)

Desirable Candidates: 

  • Bachelor's degree required
  • 1-4 years of experience supporting high energy, senior-level executives
  • Positive “can-do” attitude
  • Experience in an equally fast paced environment 
  • Expert in multi-tasking, organizing and prioritizing 
  • Self-starter, able to work independently and deal with little face time
  • High level of reliability and ability to respond to afterhours or weekend requests
  • Superior ability to deal with multiple urgent priorities     
  • Displays a high level of discretion and maintains confidentiality of all sensitive matters
  • Strong knowledge of Word, Excel and Outlook 
  • Public Notary is a plus



$80,000 – $100,000 USD



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